Privacy Policy
Privacy Policy
1. Privacy at a Glance
General Information
The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data refers to any data that can be used to personally identify you. For detailed information on data protection, please refer to our Privacy Policy listed below this text.
Data Collection on This Website
Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. You can find the operator’s contact information in the “Information on the Responsible Party” section of this privacy policy.
How do we collect your data?
Your data is collected, on the one hand, when you provide it to us. This may include, for example, data you enter into a contact form.
Other data is collected automatically or with your consent by our IT systems when you visit the website. This consists primarily of technical data (e.g., internet browser, operating system, or time of page access). This data is collected automatically as soon as you access this website.
What do we use your data for?
Some of the data is collected to ensure the website functions properly. Other data may be used to analyze your user behavior. If contracts can be concluded or initiated through the website, the data provided will also be processed for contract offers, orders, or other order inquiries.
What rights do you have regarding your data?
You have the right at any time to receive, free of charge, information about the origin, recipients, and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. If you have given consent to data processing, you may revoke this consent at any time with future effect. You also have the right, under certain circumstances, to request the restriction of the processing of your personal data. Furthermore, you have the right to file a complaint with the competent supervisory authority.
You may contact us at any time regarding this matter or any other questions about data protection.
Analytics Tools and Third-Party Tools
When you visit this website, your browsing behavior may be statistically analyzed. This is primarily done using so-called analytics programs.
Detailed information about these analytics programs can be found in the following privacy policy.
2. Hosting
We host the content of our website with the following provider: All-Inkl
The provider is ALL-INKL.COM - Neue Medien Münnich, owned by René Münnich, Hauptstraße 68, 02742 Friedersdorf (hereinafter “All-Inkl”). For details, please refer to All-Inkl’s privacy policy: https://all-inkl.com/datenschutzinformationen/.
The use of All-Inkl is based on Article 6(1)(f) of the GDPR. We have a legitimate interest in ensuring that our website is displayed as reliably as possible. If consent has been requested, processing is carried out exclusively on the basis of Article 6(1)(a) of the GDPR and Section 25(1) of the TDDDG, insofar as the consent covers the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) within the meaning of the TDDDG. Consent may be revoked at any time.
Data Processing
We have entered into a data processing agreement (DPA) for the use of the aforementioned service. This is a contract required under data protection law that ensures the service provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.
3. General Information and Mandatory Disclosures
Privacy
The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with applicable data protection laws and this Privacy Policy.
When you use this website, various types of personal data are collected. Personal data is data that can be used to personally identify you. This Privacy Policy explains what data we collect and how we use it. It also explains how and for what purpose this is done.
Please note that data transmission over the Internet (e.g., when communicating via email) may be subject to security vulnerabilities. It is not possible to completely protect data from access by third parties.
Information on the Data Controller
The data controller responsible for data processing for the websites gfse.org, tdse.org, sezert.de, nordic-systems-engineering-tour.com, systemscamp.org, systemdenken.gfse.de, wiki.gfse.de, mbse.gfse.de, and se-terms.gfse.de is:
Gesellschaft für Systems Engineering e.V. - German Chapter of INCOSE
Hermann-Köhl-Straße 7
28199 Bremen
Phone: +49 (0) 421 9896639-0
Email: office@gfse.org
The entity responsible for data processing for the website gfse-handbuch.de is:
SE-TREC GmbH
Hermann-Köhl-Straße 7
28199 Bremen
Phone: +49 (0) 421 9896639-9
Email: office@se-trec.de
Retention Period
Unless a more specific retention period is stated in this Privacy Policy, we will retain your personal data until the purpose for which it was collected no longer applies. If you submit a valid request for erasure or revoke your consent to data processing, your data will be erased unless we have other legally permissible grounds for storing your personal data (e.g., retention periods under tax or commercial law); in the latter case, the data will be erased once these grounds no longer apply.
General Information on the Legal Basis for Data Processing on This Website
If you have consented to the data processing, we process your personal data on the basis of Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR, provided that special categories of data as defined in Article 9(1) of the GDPR are being processed. In the event of explicit consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Art. 49(1)(a) of the GDPR. If you have consented to the storage of cookies or to access to information on your device (e.g., via device fingerprinting), data processing is additionally based on Section 25(1) of the TDDDG. Consent may be revoked at any time. If your data is necessary for the performance of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Article 6(1)(b) of the GDPR. Furthermore, we process your data if it is necessary to comply with a legal obligation on the basis of Article 6(1)(c) of the GDPR. Data processing may also be based on our legitimate interest pursuant to Article 6(1)(f) of the GDPR. The applicable legal bases in each individual case are described in the following sections of this Privacy Policy.
Recipients of Personal Data
As part of our business operations, we collaborate with various external parties. In some cases, this requires the transfer of personal data to these external parties. We disclose personal data to external parties only if this is necessary for the performance of a contract, if we are legally obligated to do so (e.g., disclosure of data to tax authorities), if we have a legitimate interest in the disclosure pursuant to Article 6(1)(f) of the GDPR, or if another legal basis permits the disclosure of data. When using data processors, we only disclose our customers’ personal data on the basis of a valid data processing agreement. In the case of joint processing, a joint processing agreement is concluded.
Withdrawal of Your Consent to Data Processing
Many data processing operations are only possible with your explicit consent. You may withdraw any consent you have already given at any time. The lawfulness of the data processing carried out prior to the withdrawal remains unaffected by the withdrawal.
Right to object to data collection in specific cases and to direct marketing (Art. 21 GDPR)
IF DATA PROCESSING IS BASED ON ART. 6(1)( E OR F OF THE GDPR, YOU HAVE THE RIGHT AT ANY TIME TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA ON GROUNDS RELATING TO YOUR SPECIFIC SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. YOU CAN FIND THE SPECIFIC LEGAL BASIS ON WHICH PROCESSING IS BASED IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA, UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR THE PROCESSING IS NECESSARY FOR THE ESTABLISHMENT, exercise, or defense of legal claims (objection under Art. 21(1) of the GDPR).
IF YOUR PERSONAL DATA IS PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR SUCH MARKETING PURPOSES; THIS ALSO APPLIES TO PROFILING, TO THE EXTENT THAT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) OF THE GDPR).
Right to File a Complaint with the Competent Supervisory Authority
In the event of violations of the GDPR, data subjects have the right to file a complaint with a supervisory authority, in particular in the Member State of their habitual residence, their place of work, or the location of the alleged violation. This right to file a complaint is without prejudice to any other administrative or judicial remedies.
Right to Data Portability
You have the right to have data that we process automatically—based on your consent or in fulfillment of a contract—provided to you or to a third party in a commonly used, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done to the extent that it is technically feasible.
Access, Rectification, and Erasure
Within the framework of applicable legal provisions, you have the right at any time to obtain, free of charge, information about your stored personal data, its origin and recipients, and the purpose of the data processing, as well as, where applicable, the right to have this data rectified or erased. You may contact us at any time regarding this matter or any other questions about personal data.
Right to Restriction of Processing
You have the right to request that the processing of your personal data be restricted. You may contact us at any time to do so. The right to restrict processing applies in the following cases:
- If you dispute the accuracy of your personal data stored by us, we generally need time to verify this. For the duration of the verification, you have the right to request that the processing of your personal data be restricted.
- If the processing of your personal data was or is unlawful, you may request the restriction of data processing instead of erasure.
- If we no longer need your personal data, but you need it to exercise, defend, or assert legal claims, you have the right to request that the processing of your personal data be restricted instead of erased.
- If you have lodged an objection pursuant to Article 21(1) of the GDPR, a balancing of your interests against ours must be carried out. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.
- If you have restricted the processing of your personal data, such data—apart from its storage—may be processed only with your consent or for the purpose of asserting, exercising, or defending legal claims, or to protect the rights of another natural or legal person, or for reasons of an important public interest of the European Union or a Member State.
SSL or TLS Encryption
This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential information, such as orders or inquiries that you send to us as the site operator. You can recognize an encrypted connection by the fact that the address bar of your browser changes from “http://” to “https://” and by the lock icon in your browser’s address bar.
When SSL or TLS encryption is enabled, the data you transmit to us cannot be read by third parties.
4. Data Collection on This Website
Cookies
Like many other websites, we also use so-called “cookies.” Cookies are small text files that are transferred from a website server to your hard drive. Our CMS (Content Management System) sets a cookie—specifically, a session cookie. This cookie file is stored only for the duration of a single session.
The session cookie assigns a randomly generated value to the visitor—or, more precisely, to their browser session. The CMS requires this value to assign the following information:
- Language (for multilingual websites)
- Login status
- To allow the contact form to be submitted only if a session cookie is present. The form will not be submitted if no session cookie is set.
- The cookie is technically necessary, for example, to display the web pages correctly and to manage the shopping cart in our online store. Of course, you can generally view our website without cookies. Please note that certain features of our website may not function properly if you have disabled cookies.
Under no circumstances will the data we collect be shared with third parties or linked to personal data without your consent.
Server Log Files
The website provider automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. This information includes:
- Browser type and version
- Operating system used
- Referrer URL
- Hostname of the accessing computer
- Time of the server request
- IP address
- This data is not combined with other data sources.
This data is collected on the basis of Article 6(1)(f) of the GDPR. The website operator has a legitimate interest in ensuring the technically error-free display and optimization of its website—for this purpose, the server log files must be collected.
Contact Form
If you submit inquiries to us via the contact form, we will store the information you provide in the form—including the contact information you enter there—for the purpose of processing your inquiry and in case of follow-up questions. We will not share this data without your consent.
The processing of this data is based on Article 6(1)(b) of the GDPR, provided that your inquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective handling of inquiries directed to us (Article 6(1)(f) of the GDPR) or on your consent (Article 6(1)(a) of the GDPR), provided that consent was requested; you may revoke your consent at any time.
The data you enter in the contact form will remain with us until you request its deletion, revoke your consent to its storage, or the purpose for storing the data no longer applies (e.g., after your inquiry has been fully processed). Mandatory legal provisions—in particular retention periods—remain unaffected.
Inquiries via Email, Phone, or Fax
If you contact us via email, phone, or fax, your inquiry—including all personal data contained therein (name, inquiry)—will be stored and processed by us for the purpose of handling your request. We will not disclose this data without your consent.
The processing of this data is based on Article 6(1)(b) of the GDPR, provided that your inquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective handling of inquiries directed to us (Article 6(1)(f) of the GDPR) or on your consent (Article 6(1)(a) of the GDPR), provided that such consent was requested; you may revoke your consent at any time.
The data you send us via contact requests will remain with us until you request its deletion, revoke your consent to its storage, or the purpose for storing the data no longer applies (e.g., after your request has been fully processed). Mandatory legal provisions—in particular statutory retention periods—remain unaffected.
Registration on This Website
You can register on this website to access additional features. We use the data you provide for this purpose solely to enable you to use the specific offering or service for which you have registered. The required information requested during registration must be provided in full. Otherwise, we will reject your registration.
For important changes—such as changes to the scope of our offerings or technically necessary modifications—we will use the email address you provided during registration to notify you.
The data entered during registration is processed for the purpose of fulfilling the user relationship established by the registration and, where applicable, to initiate further contracts (Art. 6(1)(b) GDPR) .
We will store the data collected during registration for as long as you remain registered on this website, after which it will be deleted. Statutory retention periods remain unaffected.
5. Newsletter
Newsletter Information
If you would like to subscribe to the newsletter offered on the website, we need your email address as well as information that allows us to verify that you are the owner of the provided email address and that you consent to receiving the newsletter. No other data is collected, or is collected only on a voluntary basis. We use this data exclusively to send you the requested information and do not share it with third parties.
The processing of data entered into the newsletter subscription form is based solely on your consent (Art. 6(1)(a) GDPR). You may revoke your consent to the storage of your data and email address, as well as their use for sending the newsletter, at any time—for example, via the “Unsubscribe” link in the newsletter. The lawfulness of data processing operations that have already taken place remains unaffected by this revocation.
The data you have provided to us for the purpose of subscribing to the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter, and will be deleted from the newsletter distribution list after you unsubscribe or once the purpose for which it was collected no longer applies. We reserve the right to delete or block email addresses from our newsletter distribution list at our sole discretion within the scope of our legitimate interest pursuant to Article 6(1)(f) of the GDPR.
Data that we have stored for other purposes remains unaffected by this.
After you unsubscribe from the newsletter mailing list, your email address may be stored on a blacklist by us or the newsletter service provider, if necessary, to prevent future mailings. The data from the blacklist is used solely for this purpose and is not combined with other data. This serves both your interest and our interest in complying with legal requirements when sending newsletters (legitimate interest within the meaning of Article 6(1)(f) of the GDPR). There is no time limit on storage in the blacklist. You may object to this storage if your interests outweigh our legitimate interest.
6. Plugins and Tools
YouTube with Enhanced Privacy
This website embeds videos from YouTube. The website is operated by Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
When you visit one of the pages on this website that embeds YouTube, a connection is established with YouTube’s servers. In the process, the YouTube server is informed which of our pages you have visited. If you are logged into your YouTube account, you allow YouTube to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.
We use YouTube in enhanced privacy mode. According to YouTube, videos played in enhanced privacy mode are not used to personalize your YouTube browsing experience. Ads displayed in enhanced privacy mode are also not personalized. No cookies are set in enhanced privacy mode. Instead, however, so-called local storage elements are stored in the user’s browser; these contain personal data similar to cookies and can be used for recognition purposes. Details about enhanced privacy mode can be found here: https://support.google.com/youtube/answer/171780.
In some cases, playing a YouTube video may trigger additional data processing operations over which we have no control.
We use YouTube to ensure an engaging presentation of our online content. This constitutes a legitimate interest within the meaning of Article 6(1)(f) of the GDPR. If consent has been obtained, processing is carried out exclusively on the basis of Article 6(1)(a) of the GDPR and Section 25(1) of the TDDDG, insofar as the consent covers the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) within the meaning of the TDDDG. Consent may be revoked at any time.
For more information about data protection on YouTube, please see their Privacy Policy at: https://policies.google.com/privacy?hl=de.
The company is certified under the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the United States designed to ensure compliance with European data protection standards for data processing in the United States. Every company certified under the DPF commits to complying with these data protection standards. For more information, please visit the provider’s website at the following link: https://www.dataprivacyframework.gov/participant/5780.
Google Fonts (locally hosted)
This site uses so-called Google Fonts, provided by Google, to ensure consistent font display. The Google Fonts are installed locally. No connection to Google’s servers is established.
For more information about Google Fonts, visit https://developers.google.com/fonts/faq and see Google’s Privacy Policy: https://policies.google.com/privacy?hl=de.
OpenStreetMap
We use the OpenStreetMap (OSM) mapping service.
We integrate OpenStreetMap map data from the OpenStreetMap Foundation’s server, located at St. John’s Innovation Centre, Cowley Road, Cambridge, CB4 0WS, United Kingdom. The United Kingdom is considered a safe third country for data protection purposes. This means that the United Kingdom maintains a level of data protection equivalent to that of the European Union. When you use OpenStreetMap maps, a connection is established to the OpenStreetMap Foundation’s servers. In the process, your IP address and other information about your activity on this website may be transmitted to the OSMF. OpenStreetMap may store cookies in your browser or use similar tracking technologies for this purpose.
We use OpenStreetMap to ensure an appealing presentation of our online offerings and to make it easy to locate the places listed on our website. This constitutes a legitimate interest within the meaning of Article 6(1)(f) of the GDPR. If consent has been requested, processing is carried out exclusively on the basis of Article 6(1)(a) of the GDPR and Section 25(1) of the TDDDG, insofar as the consent covers the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) within the meaning of the TDDDG. Consent may be revoked at any time.
hCaptcha
We use hCaptcha (hereinafter “hCaptcha”) on this website. The provider is Intuition Machines, Inc., 2211 Selig Drive, Los Angeles, CA 90026, USA (hereinafter “IMI”).
hCaptcha is used to verify whether data entry on this website (e.g., in a contact form) is performed by a human or by an automated program. To do this, hCaptcha analyzes the website visitor’s behavior based on various characteristics.
This analysis begins automatically as soon as the website visitor accesses a website with hCaptcha enabled. For the analysis, hCaptcha evaluates various pieces of information (e.g., IP address, the length of time the website visitor spends on the website, or mouse movements made by the user). The data collected during the analysis is forwarded to IMI. If hCaptcha is used in “invisible mode,” the analyses run entirely in the background. Website visitors are not notified that an analysis is taking place.
The storage and analysis of the data are carried out on the basis of Article 6(1)(f) GDPR. The website operator has a legitimate interest in protecting its web offerings against abusive automated reconnaissance and against spam.
Where corresponding consent has been requested, processing is carried out exclusively on the basis of Article 6(1)(a) GDPR and Section 25(1) TDDDG, insofar as the consent includes the storage of cookies or access to information on the user's terminal device (e.g., device fingerprinting) within the meaning of the TDDDG. Consent may be revoked at any time.
Data processing is supported by the Standard Contractual Clauses, which are contained in IMI's Data Processing Addendum to the General Terms and Conditions or in the data processing agreements.
Further information on hCaptcha can be found in the Privacy Policy and Terms of Use at the following links:
The company holds certification under the EU–U.S. Data Privacy Framework (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards for data processing in the United States. Every company certified under the DPF undertakes to comply with these data protection standards. Further information is available from the provider at:
https://www.dataprivacyframework.gov/participant/6388
7. eCommerce and Payment Service Providers
Processing of Customer and Contract Data
We collect, process, and use personal customer and contract data for the establishment, content-related design, and modification of our contractual relationships. We collect, process, and use personal data concerning the use of this website (usage data) only insofar as this is necessary to enable the user to use the service or to bill for it.
The legal basis for this is Article 6(1)(b) GDPR.
The collected customer data will be deleted after completion of the order or termination of the business relationship and expiry of any applicable statutory retention periods. Statutory retention periods remain unaffected.
Payment Services
We integrate payment services provided by third-party companies on our website. If you make a purchase from us, your payment data (e.g., name, payment amount, bank account details, credit card number) will be processed by the payment service provider for the purpose of payment processing. The respective contractual and privacy provisions of the respective providers apply to these transactions. The use of the payment service providers is based on Article 6(1)(b) GDPR (performance of a contract) as well as in the interest of ensuring the smoothest, most convenient, and most secure payment process possible (Article 6(1)(f) GDPR). Insofar as your consent is requested for certain actions, Article 6(1)(a) GDPR is the legal basis for data processing; consent may be revoked at any time with future effect.
The following payment services/payment service providers are used within the scope of this website:
PayPal
The provider of this payment service is PayPal (Europe) S.à.r.l. et Cie, S.C.A., 22–24 Boulevard Royal, L-2449 Luxembourg (hereinafter "PayPal").
The transfer of data to the United States is based on the Standard Contractual Clauses of the European Commission. Details can be found here:
https://www.paypal.com/de/webapps/mpp/ua/pocpsa-full
Details can be found in PayPal's Privacy Policy:
https://www.paypal.com/de/webapps/mpp/ua/privacy-full
Sofort Transfer (Sofortüberweisung)
The provider of this payment service is Sofort GmbH, Theresienhöhe 12, 80339 Munich (hereinafter "Sofort GmbH").
With the help of the "Sofortüberweisung" procedure, we receive a payment confirmation from Sofort GmbH in real time and can immediately begin fulfilling our obligations.
If you choose the "Sofortüberweisung" payment method, you transmit your PIN and a valid TAN to Sofort GmbH, enabling it to log in to your online banking account. After logging in, Sofort GmbH automatically checks your account balance and carries out the transfer to us using the TAN transmitted by you. It then immediately transmits a transaction confirmation to us.
After logging in, your transactions, the credit limit of your overdraft facility, and the existence of other accounts and their balances are also checked automatically.
In addition to the PIN and TAN, the payment data entered by you as well as data relating to your person are transmitted to Sofort GmbH. The data relating to your person include your first and last name, address, telephone number(s), email address, IP address, and, where applicable, further data required for payment processing.
The transmission of these data is necessary in order to establish your identity beyond doubt and to prevent attempted fraud.
Details regarding payment with Sofortüberweisung can be found at the following link:
https://www.klarna.com/sofort/
PayOne
The provider of this payment service is PAYONE GmbH, Lyoner Straße 9, 60528 Frankfurt am Main (hereinafter "PayOne").
Details can be found in PayOne's Privacy Policy:
https://www.payone.com/DE-de/datenschutz
8. Own Services
Handling of Applicant Data
We offer you the opportunity to apply to us (e.g., by email, by post, or via an online application form). Below, we inform you about the scope, purpose, and use of your personal data collected as part of the application process. We assure you that the collection, processing, and use of your data are carried out in accordance with the applicable data protection law and all other statutory provisions and that your data will be treated as strictly confidential.
Scope and Purpose of Data Collection
If you submit an application to us, we process the personal data associated with it (e.g., contact and communication data, application documents, notes taken during job interviews, etc.), insofar as this is necessary for the decision regarding the establishment of an employment relationship.
The legal basis for this is Section 26 BDSG under German law (initiation of an employment relationship), Article 6(1)(b) GDPR (general contract initiation), and—if you have given your consent—Article 6(1)(a) GDPR. Consent may be revoked at any time.
Your personal data will be disclosed within our company exclusively to persons who are involved in processing your application.
If the application is successful, the data submitted by you will be stored in our data processing systems on the basis of Section 26 BDSG and Article 6(1)(b) GDPR for the purpose of carrying out the employment relationship.
Retention Period of the Data
If we are unable to make you a job offer, if you reject a job offer, or if you withdraw your application, we reserve the right to retain the data transmitted by you on the basis of our legitimate interests (Article 6(1)(f) GDPR) for up to 6 months after the termination of the application process (rejection or withdrawal of the application).
Afterwards, the data will be deleted and the physical application documents will be destroyed. The retention serves, in particular, as evidence in the event of a legal dispute.
If it is apparent that the data will be required after the expiry of the 6-month period (e.g., due to a threatened or pending legal dispute), deletion will only take place once the purpose for the continued retention no longer applies.
